In order to accept payments for invoices and sessions in Studio Manager, you will need to set up at least one payment method(Studio Manager Dashboard > Settings > Payments).

This article will go over how to access your Payment Settings in Studio Manager, and how to connect each of the available payment methods: Stripe, Bank Transfer (ACH), PayPal, and Manual Payment.

Note: When you connect a new payment method, it will be automatically activated in new invoices and session types. For invoices or session types that were created before you connected your payment method though, you will need to edit their individual settings to manually activate the new method.

Stripe is an easy and secure way to accept credit and debit card payments online for your invoices. By connecting your Stripe account, you will be able to accept the following:

Generally, Stripe charges a processing fee of 2.9% + $0.30 for each credit/debit card transaction. This rate may vary based on your country. You can visit Stripe's global page to see a list of their supported countries.

Steps:

When you have your Stripe account connected as a payment method, your client will see a Pay with credit card option when paying for their invoice or session. If they are viewing from a supported mobile device, they may also see digital wallet options such as Apple Pay, Google Pay, or Microsoft Pay appear.

When Stripe is connected as a payment method, you can also activate bank transfers (ACH) as an option for your clients. This option is available for users located in the U.S., and you can accept funds in USD from U.S. bank accounts. Stripe's processing fee for bank transfers is 0.8% + $1.50, capped at a maximum of $6.50.

When you have bank transfers activated as a payment method, your client can select a Bank Transfer option when paying for their invoice. From there, they simply need to click Connect Bank to securely connect their bank account through Plaid for the transfer.

In Studio Manager, you can connect either your Personal or Business PayPal account to allow your clients to pay for their invoices and sessions through PayPal Express Checkout. Paying with PayPal is easy and secure, and your clients will be directed to a PayPal checkout page to complete their payment.

Generally, PayPal charges a processing fee of 2.99% + 49¢ for each credit/debit card transaction, and 3.49% + 49¢ for each PayPal account checkout transaction. This rate may vary based on your country, and you can always refer to PayPal’s global page to see a list of their supported countries.

When you have your PayPal account connected as a payment method, your client will see a Pay with PayPal method in their invoice which will allow them to check out with your PayPal account’s supported payment options.

The Manual Payment feature allows you to arrange payment with your client outside of Studio Manager's invoicing system. You can set up any preferred payment method for your client, such as cash, check, and e-transfer, and then record those payments manually on your invoices.

To set this up, go to Studio Manager’s Payment Settings and click + Add manual payment method. In the pop-up that appears, enter your payment method name and payment instructions. Then, click Save.

When you have activated Manual Payments, your client will see the option when paying their invoice or session. The Manual Payment option will also contain a message section where your client can enter a message to let you know that their payment through this method is on the way.

To learn how to record a manual payment in an invoice once you have received it from your client, click here.